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# Mail Merge

The Mail Merge dialog helps you in printing and saving form letters.

To access this command...

Choose \<emph\>Tools - Customize\</emph\>. Then configure the old Mail Merge dialog to a new menu entry.

During printing, the database information replaces the corresponding database fields (placeholders). For more information about inserting database fields refer to the Database tab page under Insert - Field - More Fields.

## Records

Determines the number of records for printing the form letter. One letter will be printed for each record.

### All

Processes all the records from the database.

### Selected records

Processes only the marked records from the database. This option is only available when you have previously marked the necessary records in the database.

### From:

Specify the number of the first record to be printed.

### To:

Specify the number of the last record to be printed.

## Output

Determines whether to send your form letters to a printer or save them to a file.

### Printer

Prints the form letters.

### File

Saves the form letters in files.

### Save as single document

Create one big document containing all data records.

### Save as individual documents

Create one document for every one data record.

### Generate file name from database

Generate each file name from data contained in a database.

### Field

Uses the content of the selected database field as the file name for the form letter.

### Path

Specifies the path to store the form letters.

### ...

Opens the Select Path dialog.

### File format

Select the file format to store the resulting document.

Related Topics

Creating a Form Letter

## Mail Merge Wizard

Starts the Mail Merge Wizard to create form letters or send e-mail messages to many recipients.